GenAI Policy

Strict Policy on the Use of Artificial Intelligence (AI) and Generative AI

1. Policy Overview

Polaris Global Journal of Scholarly Research and Trends enforces a strict zero-tolerance policy regarding the use of Artificial Intelligence (AI) and Generative AI (GenAI) systems in all scholarly activities. AI tools must not be used at any stage of manuscript preparation, submission, peer review, editorial processing, production, or publication.

This policy reflects the journal’s unwavering commitment to research integrity, human authorship, and the credibility of the scientific and academic record.

2. Complete Prohibition of AI Use

The journal prohibits the use of AI or GenAI tools—including but not limited to ChatGPT, Gemini/Bard, Claude, Copilot, Midjourney, DALL·E, Stable Diffusion, and similar systems—for any purpose, such as:

  • Writing, drafting, or revising text

  • Generating ideas, hypotheses, or conceptual frameworks

  • Creating abstracts, summaries, keywords, or conclusions

  • Producing or editing figures, diagrams, tables, images, or charts

  • Fabricating, analyzing, or modifying data

  • Translating, paraphrasing, or rephrasing content

  • Grammar or language editing

  • Literature search or reference generation

  • Preparing peer review reports

  • Screening or evaluating manuscripts

No exceptions are permitted.

3. Authorship and Academic Responsibility

All manuscripts submitted to Polaris Global Journal of Scholarly Research and Trends must be the result of human intellectual effort alone. Authors must confirm that:

  • No portion of the manuscript was drafted or edited using AI tools

  • All images, figures, data, and analyses are human-produced

  • No AI-assisted translation or paraphrasing tools were used

  • The scientific reasoning, argumentation, and conclusions originate entirely from human authors

AI systems cannot meet authorship criteria and cannot be credited or used in any capacity.

4. Mandatory Author Declaration

Since AI is entirely prohibited, all submissions must include the following compulsory statement:

Required Statement:
“No Artificial Intelligence (AI) or Generative AI tools were used in the preparation, writing, analysis, visualization, or revision of this manuscript. All content is fully created by the human authors.”

Manuscripts without this statement will be returned without peer review.

5. Verification and Integrity Checks

To enforce this strict policy, the journal may use:

  • Human expert evaluation

  • Text-forensic and authorship-consistency analysis

  • Detailed editorial scrutiny

  • Requests for documentation, drafts, or raw data

If AI involvement is suspected, the authors may be asked to:

  • Provide early drafts of the manuscript

  • Submit experiment notes or methodology logs

  • Explain their writing and research process in detail

Failure to comply—or inability to demonstrate human authorship—results in immediate rejection.

6. Consequences for Violations

Violations of this policy constitute academic misconduct. Consequences include:

  • Immediate rejection of the manuscript

  • Retraction of the published article

  • Permanent submission ban for responsible authors

  • Notification of the authors’ institution, department, or funding agency

  • Removal from editorial board or reviewer roles (if applicable)

These actions align with global academic integrity standards and COPE recommendations.

7. Peer Review Restrictions

Peer reviewers must also comply with the no-AI policy. They must not use:

  • AI tools to read, summarize, or analyze manuscripts

  • AI systems to generate comments or review reports

  • AI platforms to process confidential manuscript content

Breaches will result in the reviewer being removed from the journal’s reviewer database.

8. Editorial and Production Compliance

All editorial and production activities—initial screening, decision drafting, text editing, and communication—must be performed manually by humans. Editors and staff are forbidden from using AI to generate emails, evaluations, or publication content.

Human judgment is required in all stages of the journal workflow.

9. Policy Review and Maintenance

This policy will be periodically reviewed and updated as technological developments evolve. However, the journal’s foundational stance will remain unchanged:

AI and Generative AI tools are strictly prohibited in all aspects of scholarly work submitted to Polaris Global Journal of Scholarly Research and Trends.